The Ottawa Hospital Research Institute is the research arm of The Ottawa Hospital – one of Canada’s largest learning and research hospitals. We are proudly affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. With more than 2200 scientists, clinician investigators, trainees and staff, and total revenues of more than $120 million, we are one of the foremost Canadian hospital-based research institutes. Our research spans more than a hundred different diseases, conditions, and specialties with an overall focus on translating discoveries and knowledge into better health.
Job Description
The Research Data Assistant will support the Hematology Research Program by ensuring accurate and timely entry of study data across thrombosis, malignant, and benign hematology portfolios. Working under the direction of the Research Program Manager and in collaboration with study coordinators and the QA Lead, this position is responsible for maintaining high-quality data within sponsor and institutional databases. The role focuses primarily on industry-sponsored clinical trials with expansion to academic and investigator-initiated studies as capacity allows.
Key Responsibilities:
•Enter source-verified clinical data into electronic data capture (EDC) systems in accordance with study protocols, sponsor timelines, and institutional SOPs.
•Track data entry progress across assigned studies and report outstanding items or discrepancies to study coordinators.
•Respond to and resolve data queries in collaboration with coordinators and QA.
•Assist with ongoing data review and quality checks to ensure consistency and completeness.
•Maintain accurate documentation of data entry activities and contribute to audit readiness.
•Support study start-up activities by reviewing EDC requirements and preparing study binders or trackers as needed.
•Support research staff with pathology and imaging requests for central review.
Basic Requirements (Education/Experience):
•Diploma or degree in health sciences, life sciences, or a related field.
•Strong attention to detail, organizational skills, and ability to manage competing priorities.
•Proficient in Microsoft Word, Excel and SharePoint.
•Strong analytical and multi-tasking skills.
•Familiarity with ICH-GCP guidelines, Division 5 regulations, and institutional research policies.
Preferred Qualifications:
•Prior experience with EPIC EMR is an asset
•Experience with clinical research or data entry in a regulated environment preferred.
•Strong familiarity with medical terminology and clinical documentation is an asset.
•Minimum of 1–2 years of experience in clinical research, preferably within an academic hospital or industry-sponsored setting.
•Demonstrated experience entering and maintaining data in Electronic Data Capture (EDC) systems
Contract Details:
This is a full-time contract.
Salary: Min: $22.471/hr. - Max: $29.962/hr.
Comments to Applicant:
Please provide your CV and a cover letter to clearly demonstrate how you meet the requirements of the position listed
Contact Info:
Name: Michelle Yuan
Title: Research Administrative Assistant
Program: Cancer Therapeutics
Ottawa Hospital Research Institute
Email: micyuan@ohri.ca
The Ottawa Hospital Research Institute is committed to building and sustaining a welcoming and supportive culture that promotes equity, diversity and inclusion for trainees, researchers, and staff. We are devoted to identifying and removing barriers that limit equitable access to opportunities within our organization. The Ottawa Hospital Research Institute strongly supports initiatives that encourage the participation of all groups, in particular the four groups defined in the Employment Equity Act (women, Indigenous peoples, persons with disabilities and members of visible minorities).
We thank all applicants for their interest. However, only those invited for an interview will be contacted. The Ottawa Hospital Research Institute is an equal-opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.
