Departmental Impacts/ Notifications
Note: It is the responsibility of the Principal Investigator/Research Staff to notify the relevant TOH/UOHI department(s) when the research project may have an operational impact (i.e., time, staffing, space, scheduling, etc.), on the department that only occurs because the patient is a research participant; i.e., impact due to research is beyond clinical/standard of care requirements.
Appropriate registration to TOH/UOHI departments distinguishes between clinical and research activity for tracking and billing purposes.
All notifications/impacts are managed through the 'Notifications' Tab of the Clinical Research Registration Form (CRRF), whether the Board of Record is OHSN-REB, CTO or OCREB.
Unsure who to contact to obtain a signature? Please see the List of Departmental Contacts.
All Departmental Signature forms listed below can also be found in the Notifications tab of the CRRF.
| Department | Form(s) | Version Date |
|---|---|---|
| TOH Nursing |
Version 7 January 10, 2018 |
|
| UOHI Nursing | September 20, 2013 | |
| Radiation Safety | N/A | |
| July 2021 | ||
| July 2022 | ||
|
2019 2019 |
||
| TOH Medical Imaging | February 23, 2021 | |
|
Note: This is not the impact form. Once reviewed, the Department of Medical Imaging will provide you with a signed Impact Form. |
June 26, 2020 | |
| UOHI Diagnostic Services | November 1, 2019 | |
|
TOH and UOHI Pharmacy
Note: All studies using drug must be registered with Pharmacy whether or not medications will be dispensed by the pharmacy. Studies using the Cancer Centre Pharmacy do not require registration. |
|
|
|
2022/2023 | |
| 2022/2023 | ||
| N/A | ||
| Pathology and Laboratory Medicine - Note, a signed impact form is only required if the test appears on "Impacted Tests" sheet found in the excel worksheet. | 2019 | |
| 2019 | ||
| TOH Shared Lab and Freezers | March 2018 | |
| TOH Cardiopulmonary Services (Pulmonary Function Test, ECG, Respiratory Therapy Services, Hyperbaric Medicine Unit, Non-Invasive Cardiology) | 2022 | |
| UOHI ECG Services | November 1, 2019 | |
| Analytics (Performance Measurement) / Data Warehouse / Epic Cogito Reporting / Health Records |
Note: The DRIF is not the Departmental Impact Form. After the DRIF is submitted, an analyst will work with the Researcher to complete the Impact Form (Data Specification Form) required by the OHSN-REB. Instructions for submitting a research request |
June 2021 |
| Institutional Biosafety Committee (IBC) | For TOH/OHRI, send protocol and Investigator Brochure for review to OHRIresearchsafety@ohri.ca. Upload the response into the Notifications Tab of the CRRF. | N/A |
| For UOHI/OHIRC, contact Sadeeka Dean at sdean@ottawaheart.ca . IBC will issue a Biohazardous Materials Use Certificate (BMUC) for upload into the Notifications Tab of the CRRF. | N/A | |
| Ophthalmology | December 3, 2020 | |
| Obstetrics, Gynecology and Newborn Care |
Version 2.2 August 8, 2018 |
|
| Emergency Department | October 6, 2009 | |
| Centre for Rehabilitation Research and Development | January 28, 2016 | |
| OR and Device/Implant | Version 3, May 8, 2019 | |
| Other Departmental Services (i.e. Clinical Investigation Unit, Space and Planning Management, Nutrition and Food Services, etc.). | A letter/e-mail of support from the Department is accepted. | N/A |
OHSN-REB Forms
The OHSN-REB initial ethics application as well as all post approval forms (Amendment Form, Reportable Event Form, Continuing Review Form and Study Closure Form) are now available electronically via the Clinical Research Registration Form (CRRF) in IRIS. Please see IRISGuide for instructions.
Note: If your study is complete and you do not anticipate accessing the health records anymore, consider closing your study using the Word Study Closure Form instead of submitting electronically in IRIS, but do this promptly because this will only be offered for a limited time! The Word document version will only be accepted via email to REBAdministration@ohri.ca until June 1, 2022.