Meeting and Huddle Dates

Full Board Meeting Schedule for 2025:

Full Board Meeting Schedule for 2024:

Huddle Meeting Schedule for 2023:

To help facilitate a timely REB review and improve submission to approval turnaround times, the REB Office is now promoting bi-weekly remote MS Team huddles . Please see the schedule below for dates and times and who can request a huddle. Alternative arrangements can be made should these dates/ times not work for the investigator or study team!

Who can request a huddle?

Investigators and study teams

For example:
- Prior to REB submission (strongly recommended for complex studies)
- After receipt of preliminary concerns or review letter
REB Office

For example:
- Prior to review of the application should the application be incomplete
- After review of the application should clarification be required
Contracts Office, Facilitators, and/or Privacy Office

For example:
- To confirm a study is considered a Phase IV (regulated, but no CTA required
- To determine if a contract/agreement is required

Note, collaborative huddles involving all applicable parties (study team, REB, Contracts, Facilitators, Privacy Office and/or IT) are encouraged.

How can a huddle be arranged?

Huddle requests should be sent to REBAdministration@ohri.ca

✔ Requests should include the following:

CRRF ID and / or protocol number, study name and acronym
Names and emails of personnel to be invited to the huddle
Summary for the huddle request
List of dates and times available (see REB schedule for remote MS Team huddles)
Anticipated duration of huddle (e.g., 30, 60 or 90 minutes)

How will huddle meetings benefit you?

Provides better communication between the REB Office, Investigator, Research Teams, and Research Administration.
Demonstrates commitment by the REB Office, Investigator and study team from time of submission to study approval.
Improves facilitation and enables learning and growth.
Reduces turnaround times to approval and reduces back and forth email dialog between investigators, applicants and REB office promoting better time management.