Ottawa Health Science Network Research Ethics Board
Board Meetings and Huddles
Full Board Meeting Submission Deadlines & Meeting Dates
Huddle Meetings
To help improve submission to approval turnaround times, collaborative huddles involving all applicable parties (e.g., study team, REB, Contracts, Privacy Office and/or IT, etc.) are encouraged.
Who can request a huddle?
Investigators and study teams
Examples:
Prior to REB submission (strongly recommended for complex studies).
After receipt of preliminary concerns or review letter.
REB Office
Examples:
Prior to review of the application should the application be incomplete.
After review of the application should clarification be required.
Contracts Office, Facilitators, and/or Privacy Office
Examples:
To confirm a study is considered a Phase IV (regulated, but no CTA required.
To determine if a contract/agreement is required.
How can a huddle be arranged?
Huddle requests can be sent to REBAdministration@ohri.ca.
Requests should include the following:
- CRRF ID and / or protocol number, study name and acronym.
- Names and emails of personnel to be invited to the huddle.
- Summary for the huddle request.
- List of dates and times of your availability.
- Anticipated huddle duration (30 or 60 minutes).
How will a huddle meeting benefit you?
- Provides better communication between the REB Office, Investigator, Research Teams, and Research Administration.
- Demonstrates commitment by the REB Office, Investigator and study team from time of submission to study approval.
- Improves facilitation and enables learning and growth.
- Reduces back and forth email dialog between applicants and the REB office, in turn reducing turnaround time to approval.